Letter of Appointment for Interns
A letter of formal confirmation of an internship position.
This is a formal letter appointing an intern to your company. It can be used when the intern is work-shadowing or considered to be a fixed-term employee with entitlement to the National Minimum Wage for their work. The letter sets out the main terms of the internship and provides key protections for the company, including confidentiality obligations.
Using a formal letter of appointment helps to protect your company’s confidential information, intellectual property, and more. It clarifies the rights and responsibilities of the intern and sets out the intern’s obligations to the company. This letter of appointment covers a wide range of terms that are important for setting out the relationship between the intern and the company. Examples of such terms are:
- the duration of the internship placement by setting out clear start and end dates and the number of hours the intern is expected to work during this period;
- the salary and the frequency it will be paid to the intern;
- setting out the intern’s obligations and responsibilities to the company;
- providing the ability for the company to terminate the internship placement; and
- protecting the business’s confidential information and intellectual property.
Use this letter when appointing a new intern, to set out the terms and conditions of their appointment. You can also use this letter if you have already appointed an intern and you want to clarify their terms and conditions.
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To be effective, your standard terms must reflect the way you do business and protect your business from the specific risks you face. In contrast, we know that many businesses resort to relying on generic templates or re-purposing contracts obtained from competitors or previous employers. The problem is that these contracts often do not match up with your or your customers’ expectations and fail to adequately protect your business because important risks are not properly addressed. Poorly drafted or ill-suited contracts are often not worth the paper they are written on.