Letter of Appointment for Interns

A letter of formal confirmation of an internship position.



This is a formal letter appointing an intern to your company. It can be used when the intern is work-shadowing or considered to be a fixed-term employee with entitlement to the National Minimum Wage for their work. The letter sets out the main terms of the internship and provides key protections for the company, including confidentiality obligations.

Using a formal letter of appointment helps to protect your company’s confidential information, intellectual property, and more. It clarifies the rights and responsibilities of the intern and sets out the intern’s obligations to the company. This letter of appointment covers a wide range of terms that are important for setting out the relationship between the intern and the company. Examples of such terms are:

  • the duration of the internship placement by setting out clear start and end dates and the number of hours the intern is expected to work during this period;
  • the salary and the frequency it will be paid to the intern;
  • setting out the intern’s obligations and responsibilities to the company;
  • providing the ability for the company to terminate the internship placement; and
  • protecting the business’s confidential information and intellectual property.

Use this letter when appointing a new intern, to set out the terms and conditions of their appointment. You can also use this letter if you have already appointed an intern and you want to clarify their terms and conditions.


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We currently support businesses in the UK, Angola, Ghana, Kenya, Nigeria, Tanzania, Rwanda and Uganda. Located in a different country? We’d be happy to refer you to someone local who can help – please contact us at hello@strandsahara.com.

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